Protect your child's data, privacy at school: 5 tips
Public schools districts across the
country are rapidly turning to private online data companies to store and manage large quantities of student data, and few rules govern the activities.
What's a concerned parent to do? In light of increasing privacy concerns surrouding school district cloud computing, here are five steps to take as a parent to stay on top of data-sharing activities while maintaining
your children's privacy inside and outside of school:
1. Ask questions
If you don't know how your child's school district handles student information,
"The number one thing we need
parents to do is ask questions in two parts: 'what data is being collected and
how are you using that data to help my kid?'" said Aimee Rogstad Guidera,
the executive director for the educational nonprofit Data Quality Campaign.
"And start demanding that."
This is especially important in
regards to more sensitive pieces of information, according to Jana Castanon, spokeswoman for the Columbus, Ohio, based credit counseling company Apprisen. "For example, if you are
a parent filling out a form for athletics or a dance recital, you need to ask
why they need your child's Social Security number if that is requested and that
sort of thing," she said.
Social Security numbers are the most
commonly used piece of information by identity thieves targeting children, so
requests for a child's Social Security number in particular should be
questioned, as most schools shouldn't need that piece of information, according
Federal Trade Commission privacy attorney Lisa Schifferle.
However, if the school really does
need it, "Find out who has access to your child's personal information and
verify that the records are kept in a secure place," she said.
2. Understand your legal rights
Educational Rights and Privacy Act outlines the rights you have to control
the release of your child's information by his or her school district.
In general, FERPA requires schools to have written parental
consent before releasing any student information, except when requested by
legal authorities, accrediting organizations, financial aid institutions or the
receiving school of a transferring student.
Schools may also disclosure student directory
information without consent, but only after parents are given an opportunity to
request their child's information be withheld. Similarly, the Protection of Pupil Rights Amendment gives
parents the right to view survey materials before they are distributed to
As of June 2014, FERPA contains no guidelines restricting or allowing the undisclosed release
of student records for third-party online database storage and other cloud
computing services, so you may or may not receive information about such
If after reviewing your rights you believe you are
missing an information release disclosure, contact school district
3. Read everything your child brings
You won't have to go searching for federal
policy information either. Public school districts are required to send annual notices that explain your personal information privacy rights under FERPA and PPRA, according to the Federal Trade Commission.
If your school district doesn't
automatically send them out, be sure to ask for them.
There may be lots of homework, parent notes and art projects in the mix, but diligently going through everything that comes home may also alert you to the addition of new cloud-based services within your child's school district. Doing so will give you an opprotunity to learn more and ask questions, but also alert you to ares of concern and the options you protect your child's information .
4. Transmit online information securely
Whether you are managing your
child's school lunch account, registering him or her for the school year or
helping to set up an online homework account, consider not only what
information you are sharing but how, according to experts.
"If parents are putting
information into any sort of electronic-based system, they need to make sure
they are transmitting it using a secure website that has the https or lock
symbol in the address bar," Schifferle said. "It's also important to
transmit it using a secure device, like a computer with up-to-date anti-virus
software and not through a mobile device on a Wi-Fi hotspot."
Technology safeguards help, but
security also falls back on the parent to make judgment calls on how much to
actually share about their child.
"Think of it this way: If you
wouldn't put your personal information out there why would you put your
children's information out there?" Castanon said.
5. Talk to your children
Parents play a big role in keeping
their children safe, especially during the school-aged years, but experts
suggest that the children can help, too.
"Everybody should be concerned
about their identity, whether it is an adult or a child," Castanon said.
"Parents need to be talking to their child, especially as they get older,
about the importance of securing personal information."
For younger children this could mean
encouraging them to bring all school notices home and teaching them what pieces
of personal information they shouldn't share with strangers. For older children,
the lessons could cover safe social media and other online website use both
inside and outside of school.
"Go to the school or district's
webpage and review the information there about student online activity,"
said Kathleen Styles, Chief Privacy Officer of the U.S. Department of
Education. "Most importantly, talk to your children about what they are
doing online, and about online safety."
Lastly, regardless of who shares the
information and how, the overarching message is, "Be conscious of what you
are putting out there," Castanon said.
See related: How to stop sending mixed money messages to your kids,
Familiar fraud: When family and friends steal your identity
Published: June 10, 2014