What merchant information is required on receipts?
By Elaine Pofeldt
Your Business Credit
Elaine Pofeldt is a journalist whose articles on entrepreneurship and careers have appeared in Fortune, Working Mother, Money and many other publications. She is a former senior editor at Fortune Small Business magazine and an entrepreneur herself, as co-founder of 200kfreelancer.com, a website for independent professionals. She writes "Your Business Credit," a weekly column about small business and credit, for CreditCards.com.
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Dear Your Business Credit,
I recently installed an updated version of my credit card
processing software. Unlike the earlier version, the heading on the top of the
printed voucher/receipt no longer gives my store name, address and telephone
number -- even though such information is programmed in the system. I was told
the new system cannot provide this information and will only print my store
name. Isn't this information required under the Fair & Accurate Credit
Transactions Act? -- Craig
Among other things, the Fair and Accurate Credit Transactions Act is aimed at preventing identity theft. It limits merchants from printing
more than the last five digits of a customer's card number or the expiration
date on the receipt, but it says nothing about providing the merchant's contact
I posed your question to Jason M. Gordon, a small-business
attorney in the Greater Atlanta area and assistant professor of legal studies
and management at Georgia Gwinnett College. He says he is not aware of any
consumer protection law that requires a retailer to print out the information
you mention on a credit card receipt for customers. "The retailer's information
will be on file with the credit card provider," he notes.
That said, there are some compelling reasons to want to
print your store's name, address and phone number on your receipt. For one thing,
that information has marketing
value: Seeing your store's name on a receipt in their wallet or purse is a good
reminder to customers that you're out there, and having the contact details at hand
helps if they need to get in touch with you.
Another reason is that it may
give shoppers comfort in buying from you. If they have to return a purchase,
they will have ready proof that they made it in your place of business.
That's particularly true if you sell pricey merchandise. Would you want your
receipt for a $300 item to simply include the purchase price? Gordon notes that
if you deal with business customers, they may need a detailed receipt for tax
deductions. "If the retailer fails to provide a detailed receipt, this hinders
the ability of the purchaser to document the transaction," he says.
Gordon also notes that the Internal Revenue Service requires retailers to
sufficiently document sales to substantiate them. Without point-of-sale
receipts that identify both your total sales and your business, "this is
difficult," he says. However, if your point-of-sale system automatically
records information on your sales, you should be covered.
If you are not happy with your software since the
upgrade, check your contract to see what
was promised, he suggests. It's possible that the information you want to see
on your receipts is not printing because of a malfunction. "If the software
fails to function, then it can be returned as a defective product under
applicable consumer law," he says. He adds that if your POS system has a
warranty that covers its functionality, and it is not working as promised,
you may be entitled to return it and get a refund.
It's possible that a call to tech support at your software
provider may help you rectify the problem, so don't rule this out. Sometimes,
I've found that I have to call software providers' tech hotlines several times
before getting someone who can help me. If you like the software otherwise, persisting
until you can find someone who can help you -- or perhaps even hiring a tech
consultant on your own -- may help you print the kind of receipts you want.
See related: Which credit cards should your small business accept?, Credit card surcharges now allowed
Elaine Pofeldt is a journalist who specializes in entrepreneurship and careers, contributing to publications such as Fortune, Money, Working Mother and many others. She is a former senior editor at Fortune Small Business magazine and an entrepreneur herself, as co-founder of 200kfreelancer.com, a website for independent professionals.
Elaine answers a question about small business and credit from a CreditCards.com reader each week.
Send your question to Your Business Credit.
Published: March 11, 2013
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